Date Posted: 02/20/2025
Hiring Organization: Rose International
Position Number: 478537
Job Title: Accounts Payable Rep
Job Location: Lincoln, RI, USA, 02865
Work Model: Hybrid
Shift: 8-4:30 EST
Employment Type: Temporary
Estimated Duration (In months): 4
Min Hourly Rate($): 18.00
Max Hourly Rate($): 18.00
Must Have Skills/Attributes: Accounts Payable
Job Description
JOB TITLE: Accounts Payable
JOB ID: 642
Education/ Certifications: (Required & Preferred)
• High school graduate
Overview
• Assist in review, audit, and processing of debit and credits received to ensure timely and accurate payment of invoices to maximize cash discount. Ensure distribution of supporting backup to suppliers.
Requirements
• One year of experience in Accounts Payable processing
• Multiple Systems experience helpful
• Basic understanding of accounting, reconciliations, and Accounts Payable functions
• Additional training in bookkeeping concepts and procedures preferred
• Working knowledge of MS Office Suite (Outlook and Excel Required)
• Strong administrative skills including attention to detail, organization
• Ability to communicate well verbally and in writing with internal departments, vendors, and customers
• Ability to work well in a team environment and develop relationships with internal departments to resolve disputes and outstanding issues quickly
• Self-starter who takes initiative and ability to maintain a high degree of confidentiality
Job Duties
• Open, sort, date stamp incoming mail and match invoices with receivers accurately and timely.
• Review trade and expense type invoices to ensure accuracy of vendor number, invoice number, purchase order number, general ledger number, invoice amount, and authorized signature and back up support. Correct any error noted to ensure accuracy of payment.
• Data input vendor invoices, debit, and credit memos manually and in upload. Edit batches for accuracy and completeness, release approve batches to post to AP.
• Research and resolve issues related to invoicing, prepayment, deductions, adjustments, cash discount, and receiving to ensure proper recognition of liability and payment.
• Prepare checks for mailing and overnight delivery.
• Coordinate the flow of deduction support into and out of the department. Process all incoming backup support into vendor files for later distribution to supplier.
• Create and print invoice and purchase order coversheets. Prepare accounts payable documents for imaging.
• Performs other relevant job duties as required.
Physical Environment / Demands:
• Some travel may be required
• Most work is performed in a temperature-controlled office environment
• Incumbent may sit for long periods of time at desk or computer terminal
• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
• Incumbent may use calculators, keyboards, telephone, and other office equipment during normal workday
• Stooping, bending, twisting, and reaching may be required in completion of job duties
- **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
Your team at Rose International is always very helpful and responsive.
Barbara, Consultant
Rose International has been great to me. I thank everyone there for all of their hard work; it has not gone unnoticed.
Melody, Consultant
Rose International was not only attentive and responsive, but they were very professional and helpful whenever I called or needed any assistance.
Diane, Consultant
I had a very positive experience working for Rose. The entire process is very efficient and easy.
Joanne, Consultant
I have been very pleased with my experience with Rose International. Everyone that I encountered was very helpful and courteous.
Stephanie, Consultant
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