NEW JOB OPENING
ACCOUNTS PAYABLE REP
IN Lincoln, RI, USA!

Should have hands-on experience in Macros (at least 1 year or 2 years)

· This role is much more of an admin role

· Heavy excel experience. (Macros)

· Should be able to maneuver on a computer on a computer without a lot of guidance.

· Should be able to understand macros. (At least the basic understanding of a macro, what it is, and what it can do.)

· Should be able to open Excel

· Running a macro that pulls backup information in a program we use for the paperless backup system.

· Navigate through the network and find files and folders.

· Hands-on with checks

· Matching backups to cover sheets. A document into the business system to put it in a paperless system, it must be run through the scanner. Will be checking for errors while doing this.

· Managing a mailbox for vendors and answering questions.

· AP experience would help in terms of what they are looking at.

· Bending stooping and working with machines that fold and place the checks through envelopes,



Software:

Should have experience with Outlook, Excel, Teams

Should be able to type to respond to emails 55wpm

Will be trained on internal proprietary software.



Lifting

· Some lifting and will be managing checks, (boxes of checks) Boxes of envelopes. Should be able to lift at least 25 lbs.



POSITION PURPOSE:

Assist in review, audit, and processing of debit and credits received to ensure timely and accurate payment of invoices to maximize cash discount. Ensure distribution of supporting backup to suppliers.



TASKS:

• Open, sort, date stamp incoming mail, and match invoices with receivers accurately and timely.

• Review trade and expense type invoices to ensure accuracy of vendor number, invoice number, purchase order number, general ledger number, invoice amount, and authorized signature and backup support. Correct any error noted to ensure the accuracy of payment.

• Data input vendor invoices, debit, and credit memos manually and in upload daily. Edit batches for accuracy and completeness, release approved batches to post to AP.

• Research and resolve issues related to invoicing, prepayment, deductions, adjustments, cash discounts, and receiving to ensure proper recognition of liability and payment.

• Prepare checks for mailing and overnight delivery.

• Coordinate the flow of deduction support into and out of the department. Process all incoming backup support into vendor files for later distribution to the supplier.

• Create and print invoice and purchase order coversheets. Prepare accounts payable documents for imaging.

• Performs other relevant job duties as required.



REQUIREMENTS:

• High school graduate or equivalent or any satisfactory combination of experience and training which demonstrates the knowledge, skills, and abilities to perform duties

• One year of experience in accounts payable processing

• System Implementation Preferred

Extensive experience in navigating computer network folders

High volume and multiple deadline experience preferred



Knowledge:

• Basic understanding of accounting, reconciliations, and accounts payable functions

• Additional training in bookkeeping concepts and procedures preferred

• Working knowledge of MS Office Suite



Skills/ Abilities:

• Strong administrative skills including attention to detail, organization

• Ability to communicate well verbally and in writing with internal departments, vendors, and customers

• Ability to work well in a team environment and develop relationships with internal departments to resolve disputes and outstanding issues quickly

• Self-starter who takes initiative

Ability to maintain a high degree of confidentiality

• **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

• **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**