Date Posted: 02/07/2025
Hiring Organization: Rose International
Position Number: 477911
Job Title: Cash Posting Specialist
Job Location: Los Angeles, CA, USA, 90089
Work Model: Onsite
Employment Type: Temp to Hire
Estimated Duration (In months): 3
Min Hourly Rate($): 35.00
Max Hourly Rate($): 37.14
Must Have Skills/Attributes: Billing, Collections, MS, MS Office, Payment Processing
Job Description
• Experience with 835 and 837 files and understanding EOB (Explanation of Benefits)
• 5+ years of experience in Payment Posting/Billing and Collections
• Ability to organize and prioritize work to meet strict deadlines
• Strong analytical and math skills
• Demonstrated proficiency in Microsoft Excel, Word, and payment posting software
What are 3-5 “Nice to Have” details that you want to see in a resume?
• 3+ years of experience in a leadership role
• Experience with billing guidelines, contracts, and reimbursement methodologies
• Familiarity with healthcare payment processing systems, such as X12 HIPAA mandated transactions and EDI 835
• Experience working in a fast-paced team environment and independently
• Associate''s degree in business, healthcare administration, or a related field
POSITION SUMMARY:
This position supervises the cash posting specialists and is responsible for all daily cash processes, maintaining appropriate posting of all patient and non-patient (G/L) cash, assisting with cash forecasting, and ensuring cash activity is recorded accurately and timely. Monitors discrepancies and notifies appropriate personnel of trends or problems with specific payers, contracts or fee schedule adherence. Adapts to changes of unusual circumstances, new systems, new process flows, structural changes within the department. Promotes cooperation and minimizes disruption to working environment. This position reports to the Director of Accounting and works cross-functionally to support the needs of various departments.
Responsibilities:
• Evaluate and propose changes to various treasury products to ensure the department facilitates transactions effectively and efficiently.
• Monitors discrepancies and makes needed adjustments. Notifies appropriate personnel of trends or problems with specific payers, contracts or fee schedule adherence. Adapts to changes of unusual circumstances, new systems, new process flows, structural changes within the department, promotes cooperation and minimizes disruption to working environment. Works assigned reports in a timely fashion. Responds to e-mails and inquiries timely and professionally.
• Monitor electronic payments and verify compliance with internal controls.
• Responsible for meeting or exceeding monthly quality review. Responds to e-mails and inquiries timely and professionally.
• Maintain all batches posted, timely and accurate (both manual and electronic) included but not limited to “suspense accounts” or “unidentified cash”.
• Responsible for identifying and copying payments and or correspondences needed to bill additional insurance companies or maximize reimbursement. Processes correspondence within the established timeline of 5 days from receipt. Responsible for balancing, closing and recording all batches.
• Implementation and testing of regulatory requirements affecting payment processing and cash posting. This includes adherence with the most current version of X12 HIPAA mandated transactions, EDI 835 Health Care Claim Payment/Advice Transaction Set utilizing HIPAA-compliant ANSI standard Claim Adjustment Reason Codes and accompanying Remittance Advice Remark Codes, when appropriate.
• Coordinate with cross functional resources to resolve problems, identify process improvements, and coordinate activities for areas including, but not limited to remittance information for all Client changes pertaining to the payment posting functions as well as review and test build of system upgrades or changes that effect payment processing, cash posting and refunds.
• Coordinate with Finance and internal audit to ensure all deposits are posted as directed and all money and files in balance within all internal and external systems.
• Monitor credit inventory and ensure resolution is occurring within regulatory deadlines.
• Review and Investigate adjustments and refunds as necessary to assure that all appropriate efforts to resolve were successfully exhausted. Provide feedback to staff regarding errors in refund and adjustment transactions.
• Monitor status of staff workload using ad hoc and/or system produced reports that identify weekly activity performed, trends in activity and impact of unposted cash.
• Provide feedback to staff regarding the status of assignments and instruction in processes that will resolve balances and meet or exceed best of practice standards.
• Ensure reporting is in place to track and trend daily cash postings movement and average time to resolve issues.
• Manage and oversee the completion and resolution of unidentified cash balance accounts.
• Escalate issues timely with appropriate follow up until a resolution is in place.
• Work collaboratively across various teams requiring information, support, expertise, or production of targeted work outcomes according to productivity and quality standards.
• Manage team by providing leadership to ensure a highly sustainably engaged workforce is in place, with ongoing review of productivity, quality, and staffing needs.
• Other duties assigned as deemed necessary by management.
Qualifications:
• Minimum of 5 years of experience in Payment Posting/Billing and Collections arena required
• Minimum of three years of experience in a leadership role
• Req Experience with 835 and 837 files and understanding EOB.
• Req Ability to organize and prioritize work to meet strict deadlines.
• Req Computer skills including Microsoft Excel, Calculator and Word along with payment posting software.
• Req Demonstrate a strong analytical and math skills.
• Req Ability to work in a fast pace team environment as well as independently.
• Req Strong customer service skills.
• Req Requires excellent communication, customer service and organizational skills.
• Req Must be detailed oriented.
• Req Technical knowledge of billing guidelines, contracts and reimbursement methodology.
• Req Ability to read and interpret 835, EOB and paper remits.
Licensure/Certifications/Education:
• Minimum of a high school diploma
• Prefer an Associate degree in business, healthcare administration, or related field - **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
My on-boarding with Rose was outstanding. The packets of information, the process, and great attention to detail each person gave me allowed me to get started quickly.I appreciated each person's friendly and helpful attitude.
Diana, Consultant
It is a great pleasure being a part of the Rose International Team.
Toni, Consultant
Rose International was not only attentive and responsive, but they were very professional and helpful whenever I called or needed any assistance.
Diane, Consultant
Rose is an assembly of people grounded in honesty, truth and dignity for all of its employees and contractors.
Samba, Consultant
Each time I contacted Rose, I was completely satisfied with the great attention and customer service I received. Each person was extremely knowledgeable and patient with my concerns or questions.
Diana, Consultant
EMPLOYEE COMMENTS