Date Posted: 01/14/2025
Hiring Organization: Rose International
Position Number: 476580
Job Title: Administrative Assistant
Job Location: Moline, IL, USA, 61265
Work Model: Onsite
Employment Type: Temporary
Estimated Duration (In months): 26
Min Hourly Rate($): 26.00
Max Hourly Rate($): 32.00
Must Have Skills/Attributes: Calendar Management, Microsoft Office, Scheduling
Job Description
Client Job ID: 40701
Required Skills:
• -Strong Microsoft Office skills
• -Strong communication & relationship building skills
• -Planning, organizing, and scheduling skills
• -Attention to detail
• -Ability to keep information confidential
• -Driven, self-directed, and motivated
Preferred but not Required:
• -Postsecondary Education
• -3 to 5 Years of Professional Experience
Responsibilities:
• -Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.).
• -Researches, resolves and responds to inquiries/concerns from internal and/or external customers. Escalates complex issues for resolution as appropriate.
• -Gathers, creates, maintains and/or summarizes potentially sensitive or confidential data from various sources to complete reports and special projects and/or provide timely information to various customers. Distributes information as appropriate to department members or internal/external customers. May perform analysis of data and resolve discrepancies following prescribed procedures.
• -Updates and maintains databases, systems applications or files to ensure accurate and current information is available for use by others. May develop and maintain more complex web sites with the assistance of basic web-publishing software applications.
• -Receives and refers visitors and telephone callers within the department, which may require referring calls to different divisions, countries, or companies in multiple languages.
• -May organize/maintain records of Supervisor''s or others'' projects and correspondence, following up on pending items; may facilitate/organize workflow through the supervisor''s office, ensuring follow-up items are addressed.
• -May create and maintain sensitive department records; uses data to prepare letters and memoranda at the direction of the supervisor or for supervisor''s signature and prepares documents for distribution.
• -Conveys supervisor''s instructions and requirements to others, and exchanges information with senior managers on the supervisor''s behalf.
• -Participate and/or lead teams that focus on improving the workplace and employee experience. Plans and coordinates events, meals, and recognition
• -Ability to work with and provide indirect work direction to supporting on-site contractors (facilities services, food service, etc.) - **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
It is a great pleasure being a part of the Rose International Team.
Toni, Consultant
Rose International has been great to me. I thank everyone there for all of their hard work; it has not gone unnoticed.
Melody, Consultant
I believe the best thing that Rose HR has going for it is the incredible responsiveness. Everyone is very quick to reply to any concerns, and contacts the contracted employees very quickly and efficiently.
Kevin, Consultant
The interactions that I have had with your representatives have always been prompt and very professional. I am very pleased and impressed with your company and services.
Sioe, Consultant
You are customer service oriented. No matter whether it was the Recruiter or someone in Human Resources/Payroll, you were responsive. That to me is key!
Tonya, Consultant
EMPLOYEE COMMENTS