Date Posted: 10/22/2024
Hiring Organization: Rose International
Position Number: 473169
Job Title: Event Coordinator
Job Location: Austin, TX, USA, 78702
Work Model: Onsite
Employment Type: Temporary
Estimated Duration (In months): 9
Min Hourly Rate($): 35.00
Max Hourly Rate($): 38.00
Must Have Skills/Attributes: Event Planning, Marketing, Microsoft Office, Vendor Management
Job Description
Title: Event Coordinator (Community Experience)
Role Info:
• This role will be a part of our Employee Experience team supporting the Austin office in cultivating connections between employees across a multi-building campus, including various events and programs that support our work in building internal community.
Responsibilities:
• Works as part of Employee Experience team to develop & execute a calendar of site wide events, including Colleague Meetups, All Hands and other company-wide programs across multiple buildings
• Creates communications, marketing materials, digital assets etc. for various events & programs
• Owns planning, logistics, and execution for local events in line with approved budget and in coordination with CX team
• Supports coordination & execution of Local Office Welcome and new hire experience
• Support coordination of additional community or cultural events or experiences (such as MRGs and Community Engagement opportunities)
• Collects feedback from attendees, hosts event debriefs, and compiles data on events to inform future planning efforts
• Supports event committees and programming, leveraging colleagues who wish to participate in planning efforts for community building events, by assigning tasks and ensuring completion
• Maintain and update the Austin wiki and microsite to ensure site resources are up to date and relevant
• Manages purchase orders, vendor on-boarding, and statement of work creation (as well as other finance processes) in partnership with Finance
Key Skills:
• 5+ years of experience in event planning for organizations
• Comfortable managing multiple projects at the same time
• Experience managing and working within specified budgets
• Experience using and building out data to solve problems
• Experience with venues, activities, and events resources
• Proven experience building cross-functional relationships between various support partners
• Comfortable working through ambiguity and uncertainty
• Proven experience collaborating as part of a cross-regional team
• Experience in using Microsoft Office Programs, Keynote, Outlook.
• Strong technical skills to utilize internal Event and Registration Tools.
• Strong Communication skills
Must Have Skills:
• End to End Event planning experience (Large scale events/Corporate (200+))
• Sourcing Vendors
• Strong budget management skills
• Marketing Experience
• Multitasking ability
• Creativity and problem solving
• Strategic/ Strong analytical skills
Nice to have:
• Tech Company experience
• The ability to take initiative
• Comfortable working through ambiguity - **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
My on-boarding with Rose was outstanding. The packets of information, the process, and great attention to detail each person gave me allowed me to get started quickly.I appreciated each person's friendly and helpful attitude.
Diana, Consultant
Rose International has been great to me. I thank everyone there for all of their hard work; it has not gone unnoticed.
Melody, Consultant
The interactions that I have had with your representatives have always been prompt and very professional. I am very pleased and impressed with your company and services.
Sioe, Consultant
Each time I contacted Rose, I was completely satisfied with the great attention and customer service I received. Each person was extremely knowledgeable and patient with my concerns or questions.
Diana, Consultant
Rose International maintained good communication during assignments and are very informative through email and phone calls.
Sade, Consultant
EMPLOYEE COMMENTS