NEW JOB OPENING
DOCUMENTATION CLERK
IN El Segundo, CA, USA!

 

Date Posted: 01/15/2025
Hiring Organization: Rose International
Position Number: 476660
Job Title: Documentation Clerk
Job Location: El Segundo, CA, USA, 90245
Work Model: Onsite
Employment Type: Temporary
Estimated Duration (In months): 4
Min Hourly Rate($): 19.00
Max Hourly Rate($): 19.00
Must Have Skills/Attributes: Documentation, Healthcare, SalesForce, Scanning

 

Job Description
This role is a short-term, project-focused position, ideal for candidates with strong attention to detail and a proven ability to work efficiently with scanning equipment and file management tools. The primary objective is to ensure all missing contracts are properly digitized and uploaded into Salesforce, maintaining compliance and data integrity.



Position Responsibilities:

Document Retrieval and Preparation

o Locate and organize fully executed contracts from physical files.

o Verify that each contract is complete and ready for scanning.



2. Scanning and Imaging

o Operate high-speed scanning equipment to convert physical documents into digital files.

o Ensure each page is captured clearly and in the correct order.



3. Quality Assurance

o Review scanned documents for accuracy, completeness, and legibility.

o Re-scan pages if necessary to maintain consistent quality standards.



4. Data Entry and Uploading

o Upload digital copies of contracts into Salesforce, following established naming conventions and file structures.

o Verify successful file transfers and confirm that metadata is accurate.



5. Records Management

o Track progress and maintain logs of scanned documents for auditing and reference.

o Organize digital folders to guarantee easy retrieval and future use.

6. Collaboration and Communication

o Coordinate with team members to resolve discrepancies or locate missing information.

o Provide regular project updates to management regarding scanning progress.



7. Adherence to Confidentiality

o Handle sensitive contract data with the utmost discretion, following all privacy and compliance regulations.



8. Equipment and Workspace Upkeep

o Perform basic troubleshooting on scanning equipment.

o Keep the workspace organized and free of clutter to maintain efficiency.





Top 5-10 responsibilities:

• Pull fully executed contracts from files

• Scan contract document



Required Software Skills

• Ability to work scanner

• Proficiency in operating standard scanning software and hardware

• Basic familiarity with Salesforce for file uploads and record management

• Experience with Microsoft Teams or equivalent communication tools (for updates and potential remote collaboration)

• General office software knowledge (e.g., Microsoft Office, email)
  • **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

  • **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**


 

Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.

California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).

 

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About Rose

  • Founded in 1993
  • Office Locations Across the U.S.
  • 150+ Clients: Corporations and Government Agencies
  • Employee Oriented Company
  • Challenging Assignments Across the U.S.
  • Continuous Professional Development

I believe the best thing that Rose HR has going for it is the incredible responsiveness. Everyone is very quick to reply to any concerns, and contacts the contracted employees very quickly and efficiently.

Kevin, Consultant

The interactions that I have had with your representatives have always been prompt and very professional. I am very pleased and impressed with your company and services.

Sioe, Consultant

Working for Rose International was the most pleasant assignment I have ever had. They were always on top of situations when necessary, and very helpful. I was very proud to be an employee of Rose International, and would recommend anyone to try to work with them.

Melvon, Consultant

I had a very positive experience working for Rose. The entire process is very efficient and easy.

Joanne, Consultant

It is a great pleasure being a part of the Rose International Team.

Toni, Consultant

EMPLOYEE COMMENTS

  • We want you to work with us, but don't take our word for it. Take a look at this sampling of employee comments. They speak for themselves.