Date Posted: 10/18/2024
Hiring Organization: Rose International
Position Number: 473087
Job Title: Senior Event Coordinator
Job Location: Los Angeles, CA, USA, 90089
Work Model: Onsite
Employment Type: Temporary
Estimated Duration (In months): 6
Min Hourly Rate($): 25.00
Max Hourly Rate($): 30.00
Must Have Skills/Attributes: Event Planning, Management, MS Office, Scheduling
Job Description
Client is seeking a temporary Senior Event Coordinator to assist with the planning and execution of six academic conferences with 200-600 attendees each and 7 receptions/dinners for 40-90 guests each. We are a fast-paced office that deals with a high volume of information. Candidates will be expected to maintain a high level of accuracy and commit to proofreading every single work product sent to the practicing attorneys and accountants that we serve. The temporary Senior Event Coordinator will work closely with the CLE team and report to the Senior Director of Development and Continuing Legal Education.
Preferred qualifications:
- minimum of 5 years of relevant work experience
- previous management experience and/or a background in events
The temporary Senior Event Coordinator will be responsible for:
· Hotel and logistics scheduling
· Catering BEOs coordination from inception to signature
· Event signs creation and printing coordination
· Recruiting student workers to assist with events
· Payments and invoice reconciliation, including budget considerations
· Video vendor coordination and ensuring assets are accurate
· Project management and oversight of tasks. Expected to coordinate efficiently and timely with team on concurrent events.
Plans and directs special events. Acts as event(s) liaison between department or school and vendors, donors, etc. Identifies target groups, develops concepts, designs and coordinates mailings of promotional materials and invitations and directs logistical planning. Maintains records on event activities, progress, and status. tends events to oversee activities and ensure details are handled as planned. Works with or gives guidance to volunteers and/or donors involved in event planning. Negotiates and contracts with vendors for a variety of goods and services related to special events planning. Monitors delivery of goods and services to ensure contract terms are satisfied. Develops and maintains an extensive network of contacts, both internal and external, to facilitate event coordination. Develops and controls budgets on a program or event basis. Negotiates financial terms and authorizes expenditures. Determines staffing needs for special events. Authorizes or secures temporary or additional staff, as required. Researches and maintains current information on volunteers, donors and prospective donors. Minimum Field of Expertise: Experience with special events planning, fundraising management and/or alumni volunteer relations management. Demonstrated proficiency in written and oral communications. - **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
You are customer service oriented. No matter whether it was the Recruiter or someone in Human Resources/Payroll, you were responsive. That to me is key!
Tonya, Consultant
As a contractor, I have to say that Rose International was by far the best agency I have worked for.
Q'testdalir, Consultant
The interactions that I have had with your representatives have always been prompt and very professional. I am very pleased and impressed with your company and services.
Sioe, Consultant
Working for Rose International was the most pleasant assignment I have ever had. They were always on top of situations when necessary, and very helpful. I was very proud to be an employee of Rose International, and would recommend anyone to try to work with them.
Melvon, Consultant
Rose is an assembly of people grounded in honesty, truth and dignity for all of its employees and contractors.
Samba, Consultant
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