Date Posted: 01/31/2025
Hiring Organization: Rose International
Position Number: 477533
Job Title: Executive Assistant
Job Location: Boston, MA, USA, 02116
Work Model: Hybrid
Shift: 9am-5pm Monday-Friday; 37.5 hrs/week
Employment Type: Temp to Hire
Estimated Duration (In months): 3
Min Hourly Rate($): 22.00
Max Hourly Rate($): 30.00
Must Have Skills/Attributes: Calendar, Microsoft Office, Microsoft PowerPoint, Travel Arrangements
Job Description
***Hybrid – in office 3 days per week from Monday – Wednesday***
***Very good possibility to be converted to perm or extended***
Preferred Education:
• B.S./B.A., Associate's degree or equivalent a plus
Required Qualifications:
• 1-3 years relevant experience
• Able to set priorities and meet deadlines
• Able to work in a fast-paced environment
• Detail oriented
• Punctual
• Ability to manage multiple assignments simultaneously
• Strong organizational skills
• Strong oral/written communication skills
• Poised and professional presence
Required Technical Skills:
• Proficiency in MS Office, PowerPoint
Responsibilities:
• Organizing and circulating documents and correspondence, including sending copies of investment reports to file and electronic storage.
• Coordinating contract signatures with the legal department
• Filing reports and information received from portfolio companies
• Opening and distributing team mail and faxes
• Copying and distributing daily and weekly newsletters to the team and making copies (appx. 25%).
• Arranging travel reservations for team members (appx. 10%)
• Monitoring team member calendars, arranging meetings (reserving rooms, arranging food service, updating calendars of invitees), tracking and reporting team member attendance and vacation (appx. 20%)
• Organizing, compiling and tracking team reports such as approval memos, quarterly and annual investment reviews as well as aiding team members in managing work product deadlines, preparing progress reports for the team leader and distributing various reports as required (appx. 20%).
• Preparing expense reports from travel for reimbursement (appx. 10%).
• Managing special projects as requested, such as preparing PowerPoint presentations (10%)
• Covering team member phones, coordinating with customers regarding meeting arrangements, taking messages for team members (appx. 5%)
Additional Details:
We are looking for an outgoing and proactive administrative assistant who is a great communicator and works well with people. The ideal candidate should thrive in a fast-paced environment and be capable of managing multiple projects simultaneously.
- **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
It was great working for Rose International. Everyone was extremely helpful.
Rosann, Consultant
Each time I contacted Rose, I was completely satisfied with the great attention and customer service I received. Each person was extremely knowledgeable and patient with my concerns or questions.
Diana, Consultant
It is a great pleasure being a part of the Rose International Team.
Toni, Consultant
Rose International was not only attentive and responsive, but they were very professional and helpful whenever I called or needed any assistance.
Diane, Consultant
I believe the best thing that Rose HR has going for it is the incredible responsiveness. Everyone is very quick to reply to any concerns, and contacts the contracted employees very quickly and efficiently.
Kevin, Consultant
EMPLOYEE COMMENTS