Date Posted: 02/03/2025
Hiring Organization: Rose International
Position Number: 477592
Job Title: Executive Secretaries and Administrative Assistants
Job Location: New York City, NY, USA, 10007
Work Model: Onsite
Shift: M-F 9am to 5pm
Employment Type: Temporary
Estimated Duration (In months): 26
Min Hourly Rate($): 22.00
Max Hourly Rate($): 24.00
Must Have Skills/Attributes: Data Entry, Filing, Scheduling, Travel Arrangements, Verbal Communication, Written Communication
Job Description
Required Education:
• High School Diploma
Preferred Education:
• Bachelor’s Degree
Required Qualifications/Skills/Experience:
• Organizing and maintaining paper and electric filling systems
• Data entry, data extraction and analyses
• Closing complaints ins computer system
• Preparing forms, emails, letter and reports
• Check quotes/proposals for arithmetic errors and correct prevailing wages
• Receiving mails and faxes
• Faxing, scanning, photocopying
• Emailing and upload documents
• Formatting documents
• Scheduling and managing schedules
• Travel arrangements
• One year experience working in a profession office setting
• Word, Excel
Preferred Qualifications:
• 3 years’ experience in an office setting using electronic databases for data entry, data organization and data extraction
• Advanced working knowledge of Microsoft Word, Excel, PowerPoint, SharePoint and Teams,
• Facility with the more advanced functions within each application (formatting headers and sections of a document, filtering, sorting, and matching data, making charts and graphs, among others
• Familiarity with health care facility surveillance, incident (complaint) investigation, correspondence, and reporting,
• Familiarity with the NYS ASPEN System, the NYS Health Commerce System (HCS) and applications within the HCS such as NYSECON (New York State Electronic Certificate of Need) HFIS (Health
Facilities Information Systems) and E-POC (Electronic Plan of Correction)
Executive Secretaries and Administrative Assistants Job Duties:
The Hospital and Diagnostic & Treatment Centers Program is responsible for regulation of health care facilities to ensure quality of care, environmental safety, and emergency preparedness, among others. The program also investigates and responds to complaints. The successful candidate will assist with the program’s administrative functions including Vendor outreach and communications via phone and Outlook
• Organizing and maintaining various paper and electronic filing systems and databases
• Performing data entry and data extraction activities and analyses of data
• Closing complaints in the ASPEN computer system
• Preparing forms, emails, letters, and reports
• Answer and triage incoming phone calls; organizing incoming communications and files
• Receiving, and processing mail and fax documents
• Faxing, scanning/photocopying, emailing, and uploading documents
• Formatting documents in Microsoft Word, Access, and Excel
• Scheduling meetings and managing daily schedule for team members
• Record retention, scheduling of meetings with staff and/or hospital administration, and reserving hotels for staff going on hospital surveys out of town
• Candidates should be dependable, detail-oriented, and highly motivated individuals able to work in a fast-paced, high-volume office environment
• The successful candidate should be willing and able to multitask and move from assignment to assignment as deadlines and priorities change.
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
I am very happy with the Rose International, and the professionalism of the employees.
Robin, Consultant
Any time I did have a question and called, the phone was always answered, and my question/concern was immediately resolved.
Sally, Consultant
Rose is an assembly of people grounded in honesty, truth and dignity for all of its employees and contractors.
Samba, Consultant
Rose International has been great to me. I thank everyone there for all of their hard work; it has not gone unnoticed.
Melody, Consultant
It is a great pleasure being a part of the Rose International Team.
Toni, Consultant
EMPLOYEE COMMENTS