Date Posted: 01/16/2025
Hiring Organization: Rose International
Position Number: 476793
Job Title: Executive Secretaries and Administrative Assistants
Job Location: Central Islip, NY, USA, 11722
Work Model: Onsite
Employment Type: Temporary
Estimated Duration (In months): 26
Min Hourly Rate($): 20.00
Max Hourly Rate($): 30.00
Must Have Skills/Attributes: Filing, Phone Support, Reporting, Scheduling, Travel Arrangements
Job Description
Required Education: High School Diploma
Preferred Education: Bachelor’s Degree
Required Qualifications/Skills/Experience:
• Paper and Electronic Filing
• Data Entry
• Preparing forms, emails, letters and reports
• Phone support
• Correspondence
• Faxing, scanning, uploading documents
• Travel arrangements
• Scheduling
• Word, Excel
Preferred qualifications:
• Three years’ experience in an office setting using electronic databases for data entry data organization and data extraction
• Advanced working knowledge of Microsoft Word, Excel, PowerPoint, SharePoint and Teams
• facility with the more advanced functions within each application (formatting headers and sections of a document, filtering, sorting, and matching data, making charts and graphs among others)
• Familiarity with health care facility surveillance, incident (complaint) investigation, correspondence, and reporting
• familiarity with the NYS ASPEN System, the NYS Health Commerce System (HCS) and applications within the HCS such as NYSECON (New York State Electronic Certificate of Need), HFIS (Health Facilities Information Systems) and E-POC (Electronic Plan of Correction)
Executive Secretaries and Administrative Assistants Job Duties:
• organizing and maintaining various paper and electronic filing systems and databases
• performing data entry and data extraction activities and analyses of data
• closing complaints in the ASPEN computer system
• preparing forms, emails, letters, and reports
• answer and triage incoming phone calls; organizing incoming communications and files
• receiving, and processing mail and fax documents
• faxing, scanning/photocopying, emailing, and uploading documents
• formatting documents in Microsoft Word, Access, and Excel
• scheduling meetings and managing daily schedule for team members
• record retention, scheduling of meetings with staff and/or hospital administration, and reserving hotels for staff going on hospital surveys out of town
Candidates should be dependable, detail-oriented, and highly motivated individuals able to work in a fast-paced, high-volume office environment. The successful candidate should be willing and able to multitask and move from assignment to assignment as deadlines and priorities change.
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
As a contractor, I have to say that Rose International was by far the best agency I have worked for.
Q'testdalir, Consultant
Each time I contacted Rose, I was completely satisfied with the great attention and customer service I received. Each person was extremely knowledgeable and patient with my concerns or questions.
Diana, Consultant
Rose International maintained good communication during assignments and are very informative through email and phone calls.
Sade, Consultant
You are customer service oriented. No matter whether it was the Recruiter or someone in Human Resources/Payroll, you were responsive. That to me is key!
Tonya, Consultant
Rose International was not only attentive and responsive, but they were very professional and helpful whenever I called or needed any assistance.
Diane, Consultant
EMPLOYEE COMMENTS