Date Posted: 01/30/2025
Hiring Organization: Rose International
Position Number: 477416
Job Title: Legal Assistant
Job Location: Indianapolis, IN, USA, 46204
Work Model: Onsite
Employment Type: Temporary
Estimated Duration (In months): 5
Min Hourly Rate($): 24.62
Max Hourly Rate($): 24.62
Must Have Skills/Attributes: Administrative, Communications, Dynamics 365, Filing, Legal Office, Microsoft Office, SME, Time Management
Job Description
Required Skills:
• High School Diploma
• Legal assistant or paralegal experience
• Proficiency with Microsoft Office Suite
• Able to work independently with excellent attention to detail
• Ability to establish effective and cooperative working relationships
Job Requirements:
• Exceptionally strong organizational skills, including meticulous attention to detail and ability to work on multiple cases and assignments simultaneously
• Excellent time management skills, including ability to perform and complete tasks under deadline pressure
• Excellent verbal and written communication skills, capable of interfacing with all levels of the organization in a dependable, self-motivated, and team-oriented manner
• Sensitivity to confidential and redacted information in legal filings
• Knowledge and skill in developing and maintaining case files and other documents
• Ability to work independently and in teams both in a timely and well organized manner
• General knowledge of Agency’s Microsoft Dynamics system
• Proficiency in using Microsoft Office software (Word, Excel, SharePoint)
Desired Skills:
• Prior experience with Microsoft Excel
• Paralegal certification or coursework
• Prior working experience in a Client
• Prior experience as an executive or lead administrative or legal assistant
• At least 2 years of applicable experience are desired
• Experience with Microsoft Excel and other office-based programs is a plus.
The Legal Assistant provides all legal, administrative, and clerical support to the Client technical staff and attorneys. The position plays a central role in helping to maintain, organize, and process information (records, tariffs, and files - both electronic and hard copy) in compliance with established standards and helps to ensure the efficiency and effectiveness of division operations.
Essential Duties/Responsibilities:
In addition to general administrative and clerical duties and responsibilities (e.g. - answering telephones, processing mail, filings, proofreading reports, making and distributing hard copies of certain documents, process tariffs, etc.), the Legal Assistant is responsible for performing a variety of case - specific tasks including tracking and reporting on certain activities and changes and maintaining various spreadsheets and databases. The legal assistants are responsible for preparing all legal filings, discovery, motions, and all other documents written by the agency’s lawyers and technical analysts. They are also responsible for ensuring all filed documents are properly served on all parties to a case and for calendaring all dates.
The Legal Assistant is also expected to become a Subject Matter Expert (SME) in existing and emerging IT capabilities within the Client. As such, this position may become involved with research and reporting on various topics in support of Commission cases and projects.
Primary Responsibilities:
• Manages and processes all case and non-case-related information/documents
• Supports and assists technical staff and attorneys as assigned
• Supports and assists all Administrative Assistants in coordinating daily work schedules
• Maintains calendar dates (in Outlook) for all active cases
• Setup and coordinate meetings and conferences
• Organizes case files for attorneys in preparation of evidentiary hearings.
• Contributes to overall Agency and Division goals
• Interacts with public and external contacts as frontline administrative assistant
• Creates and modifies documents using Microsoft Office Suite, including Word, Excel, Adobe pdf
• Perform general clerical duties including but not limited to copying, faxing, mailing, and filing
• Maintains files in Microsoft Dynamics as well as other emerging IT applications
• Tracks activities and maintains various spreadsheets and databases
• Maintains any required Division records and reports
• Performs other duties as assigned
- **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
I have been very pleased with my experience with Rose International. Everyone that I encountered was very helpful and courteous.
Stephanie, Consultant
Any time I did have a question and called, the phone was always answered, and my question/concern was immediately resolved.
Sally, Consultant
It was great working for Rose International. Everyone was extremely helpful.
Rosann, Consultant
Rose International has been great to me. I thank everyone there for all of their hard work; it has not gone unnoticed.
Melody, Consultant
I had a very positive experience working for Rose. The entire process is very efficient and easy.
Joanne, Consultant
EMPLOYEE COMMENTS