Date Posted: 10/30/2024
Hiring Organization: Rose International
Position Number: 473659
Job Title: Document Imaging Coordinator
Job Location: Boston, MA, USA, 02116
Work Model: Onsite
Employment Type: Temp to Hire
Estimated Duration (In months): 6
Min Hourly Rate($): 23.00
Max Hourly Rate($): 24.00
Must Have Skills/Attributes: Analytical Skills, Microsoft Outlook, Problem Management
Job Description
Possibility of extension and possibility to convert to permanent.
Typical Day in Role:
This position is responsible for the effective operation of the Imaging and Fulfilment centers for head office and main locations located in Boston.
• Responsible for accurately and efficiently managing all incoming and outgoing Advisor mail for the US Division Mail Services operation.
• Provide accurate handling, sorting, scanning and indexing of incoming mail for the US Division as well as handling all outgoing mail through the Fulfilment Centre.
• Ensure quality customer service and support to the Admin Group through the business unit initiatives and production.
• Will be held accountable to service levels determined by the Business Unit’s requirements and standards.
• The incumbent will receive, open (as applicable), sort, prep, scan and index all incoming mail, output and courier to the various business units within US Division. As well as prepare, sort and ship all outgoing mail and couriers.
• The incumbent is responsible for the final processing of all troubleshooting mail, which involves a higher level of knowledge and skill. As well as processing inbound bulk mail, stats and daily workflow.
• The incumbent will also be responsible for training all new staff within the Imaging and Fulfilment center.
• The incumbent will also be cross-trained amongst 3 different groups. Statement, Imaging, Fulfilment
• Attentiveness is required as the individual will be handling sensitive PII data (Use of cell phone is not permitted during the shift on floor)
Candidate Requirements/Must Have Skills:
• 1 year of experience with Imaging and Indexing systems
• Precise communication skills, both verbal and written.
• Proficient in Microsoft Office and Outlook
• Ability to meet the physical requirements of the job. Some heavy lifting is required up to 20lbs, individual will be on their feet 4 hours a day.
Nice-To-Have Skills:
• Previous experience working with mailing equipment, folder inserters, postage meters.
• Previous experience with scanning, indexing and mail sorting
Soft Skills Required:
• Strong Organizational skills - Multi-Tasking and Prioritizing for a high volume, deadline driven environment.
• Attention to detail
• Strong Analytical and Problem-Solving skills - a demonstrated ability to manage change.
Education: Some college education preferred - **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
It was great working for Rose International. Everyone was extremely helpful.
Rosann, Consultant
As a contractor, I have to say that Rose International was by far the best agency I have worked for.
Q'testdalir, Consultant
Your team at Rose International is always very helpful and responsive.
Barbara, Consultant
Rose International was not only attentive and responsive, but they were very professional and helpful whenever I called or needed any assistance.
Diane, Consultant
Each time I contacted Rose, I was completely satisfied with the great attention and customer service I received. Each person was extremely knowledgeable and patient with my concerns or questions.
Diana, Consultant
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