NEW JOB OPENING
OFFICE SPECIALIST
IN Houston, TX, USA!

EDUCATION REQUIREMENTS

• High-school diploma or general equivalency diploma (GED) is required with two to three years office support experience



REQUIRED SKILLS

• Maintains regular attendance.

• Ability to use discretion and good judgment in prioritizing daily tasks.

• Ability to work effectively with limited supervision.

• Must be detail oriented.

• Above average verbal and written communication skills.

• Mathematic skills, including basic algebra.

• To perform this job successfully, an individual must have basic knowledge of Microsoft® Word, Excel, Outlook, and Access, as well as the ability to use order processing software.



POSITION SUMMARY

The Office Services Specialist performs various Facilities related duties, including managing mail shipping and receiving; stocking and ordering office supply inventory; assisting in new hire seating and internal moves; performing setup, disassembly, and general upkeep of conference and training rooms; maintaining and stocking break and vending rooms; managing office equipment maintenance; and performing other tasks associated with supporting office needs.



RESPONSIBILITIES

• Performs mail-center duties, including USPS, certified mail, and business reply mail and maintains accurate receipt and shipping signature logs.

• Delivers outgoing mail to the post office daily.

• Reconciles postage usage and maintains spreadsheets and reports related to postage utilization.

• Maintains resource room equipment, providing minor repairs and placement of service calls to vendors as needed; ensures equipment is properly functioning and all consumable supplies are always in stock; and follows up with vendors on service issues.

• Receives and processes office supply and stationery inventory and orders supplies.

• Maintains printer and copier toner inventory, ordering, restocking, and installation process.

• Escorts vendors in facility for deliveries and service-related matters.

• Organizes and stocks marketing literature/brochures in resource rooms and provides inventory levels to Marketing for reordering purposes.

• Coordinates office furniture maintenance and key inventory.

• Maintains vendor services for stocking break room supplies such as beverages and kitchen items.

• Performs the setup, disassembly, and general upkeep of Ryan conference and training rooms.

• Delivers and sets up mobile video conferencing unit for all internal meetings.

• Coordinates off-site records storage program.

• Coordinates copier meter readings and reporting for maintenance billing.

• Processes invoices and validations for visitor parking at facilities.

• Processes incoming equipment service requests and supply orders.

• Reviews and promptly completes Track-It Resolution tickets and follows up with customer.

• Ensures that the office space, particularly common areas, is maintained at a high level of tidiness and conducts daily walk-through of space during the day to ensure all areas are organized and professional in appearance.

• Ensures conference and training rooms are cleaned and that all furniture and equipment is replaced to its original order after meetings conclude.

• Assists with and participates in fire safety procedures as directed by Facilities Manager.

• Identifies existing and potential issues, efficiency bottlenecks, and customer-service deficiencies and recommends improvements to better support co-worker customers.

• Performs other duties and projects as assigned.



***Criminal and employment background check will be required

• **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

• **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**