NEW JOB OPENING
PART TIME ADMINISTRATIVE ASSISTANT
IN Collinsville, IL, USA!

 

Date Posted: 11/26/2024
Hiring Organization: Rose International
Position Number: 474912
Job Title: Part Time Administrative Assistant
Job Location: Collinsville, IL, USA, 62234
Work Model: Onsite
Shift: 20 hours per week
Employment Type: Temporary
Estimated Duration (In months): 6
Min Hourly Rate($): 16.00
Max Hourly Rate($): 18.00
Must Have Skills/Attributes: Administrative Assistant, Microsoft Excel, Microsoft Outlook, Microsoft Teams, Microsoft Word, Scanning

 

Job Description
Start Date: January 2025

Duration: 6 months

Days Worked: Tuesday and Thursday (some Mondays Required)

Shift: must be able to work 9:00 AM -3:00 PM (these hours could be adjusted as needed up to 20 hrs)



Looking for a part-time Administrative Assistant



Tasks Include:



1. Routine Meeting Logistics using MS Teams

Steps Involved: Both on-line/Teams and in-person meeting scheduling and coordination including: scheduling meetings, reserving rooms, providing food and drinks, etc.

Skills: Familiar with TEAMs Video Meeting Logistics



2. Workshop/Big Meeting Prep, Annual workshop held in Collinsville, EHS Dallas planning, (Potentially) CCR public meeting tasks

Steps:

- Handle conference rooms, internal and external

- Book hotel venues,

- Lunch, food arrangement

Skills:

- Good Communication Skills

- Be able to work with the TEAM and collect consensus of group and move forward with a plan



3. Administrative Tasks

- Printing, Shipping, Scanning

- Reports

- Notifications

- Application

- Landfill, BOW, CCR items

Steps Involved:

- Creating a FedEx label

- Accessing PDFs on OneDrive, SharePoint or via email

- Printing/scanning via Papercut/through email

- Potentially) Adding FedEx confirmation receipts to associated records



4.Scanning Hard Copies of Mail, Permits and other Agency communications

Steps Involved

- Scan via Papercut

- Save record in OneDrive, SharePoint as directed

Skills:

- Attention to detail

- Organizational skills



5. Agency Report Logistics

Steps Involved:

- Verification that Copy of Signed Report Saved

- Verification that copy of Mail Delivery Saved

Skills:

-Both hard copy and on-line file organization and assurance that records are complete and up-to-date.



6. Collinsville Logistics

Tasks: Approving Invoices in Maximo

Skills: Able to be trained to do specific tasks to assist Collinsville Personnel



7. Collinsville Office Support

Tasks:

- Refill drink fridge as needed,

- Refill paper in printer

- Help keep lunchroom tidy

- Keep up on FedEx supplies

- Office day lunch set up, tear down

Skills:

- Self Managing

- Recognize that something needs to be done before directed to do something



8. Collinsville Office Mail

Tasks: Pick Up mail and distribute Mail to office Employees

Skills: Recognize that something needs to be done before directed to do something













  • **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

  • **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**


 

Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.

California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).

 

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About Rose

  • Founded in 1993
  • Office Locations Across the U.S.
  • 150+ Clients: Corporations and Government Agencies
  • Employee Oriented Company
  • Challenging Assignments Across the U.S.
  • Continuous Professional Development

Rose International has been great to me. I thank everyone there for all of their hard work; it has not gone unnoticed.

Melody, Consultant

Rose International maintained good communication during assignments and are very informative through email and phone calls.

Sade, Consultant

It is a great pleasure being a part of the Rose International Team.

Toni, Consultant

I had a very positive experience working for Rose. The entire process is very efficient and easy.

Joanne, Consultant

It was great working for Rose International. Everyone was extremely helpful.

Rosann, Consultant

EMPLOYEE COMMENTS

  • We want you to work with us, but don't take our word for it. Take a look at this sampling of employee comments. They speak for themselves.