Date Posted: 02/04/2025
Hiring Organization: Rose International
Position Number: 477733
Job Title: Project Coordinator
Job Location: Quincy, MA, USA, 02171
Work Model: Hybrid
Employment Type: Temporary
Estimated Duration (In months): 7
Min Hourly Rate($): 30.00
Max Hourly Rate($): 35.00
Must Have Skills/Attributes: Adobe, JIRA, Project Coordinator, SharePoint
Job Description
***Only qualified Project Coordinator candidates located in the Quincy, MA area to be considered due to the position requiring an onsite presence***
Preferred Education:
• Bachelor’s degree or equivalent
Preferred Qualifications:
• Prior administrative or project coordination experience
• Ability to assess priorities and remain flexible to meet the team’s needs
• Comfortable speaking during team meetings as needed
• Follow both verbal and written instructions and ask questions whenever needed
• Excellent interpersonal skills necessary to interact effectively with the team and key stakeholders
• Ability to maintain accurate records and files
• Capable of meeting deadlines and managing emergencies or issue resolution
• Understanding of when to escalate issues to supervisor for assistance and resolution
• Demonstrated ability to work independently, as well as within cross-functional teams
• Providing relevant administrative services.
• Team player with a positive attitude and good sense of humor
• Expert in use of SharePoint, Visio, Adobe, JIRA and MS Office Suite – EXCEL, OUTLOOK, POWERPOINT
Job Responsibilities:
• Provide administrative support to ensure the efficient operations of the HIX Project
• Create PowerPoint presentations with precision and attention to detail
• Document and maintain records of weekly meeting minutes and action items. Distribute minutes in a timely manner and upload documents after approval
• Coordinate meetings between the HIX Executive Leadership Team (XLT) and business partners
• Strong analytical, interpersonal, and written/verbal communication skills
• Maintain accurate meeting attendee lists, meeting dates and calendar invites
• Provide calendar management to XLT as requested
• Maintain a positive approach and the ability to remain calm under pressure
• Ability to work efficiently as an individual contributor
• Develop effective relationships with team members, vendors, and key stakeholders
• Maintain HIX Distribution Lists and meeting invite lists
• Enter Facilities and IT Helpdesk tickets and follow up until completion
• Submit JIRA tickets for new hires
• Crosstrain and serve as backup to HR/administrative team members as needed
• Proactively reach out to Supervisor to seek additional work
Client is seeking a Project Coordinator. The person hired for this position should have prior administrative experience, including but not limited to calendar management, meeting coordination, and preparation of executive-level presentations. This role involves working closely with the HIX Executive Leadership team (XLT) and will be reporting directly to the HR/Office Manager. Client is seeking a detail-oriented, organized professional with the capacity to work independently while contributing to the team’s success
- **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
The interactions that I have had with your representatives have always been prompt and very professional. I am very pleased and impressed with your company and services.
Sioe, Consultant
My on-boarding with Rose was outstanding. The packets of information, the process, and great attention to detail each person gave me allowed me to get started quickly.I appreciated each person's friendly and helpful attitude.
Diana, Consultant
Rose International has been great to me. I thank everyone there for all of their hard work; it has not gone unnoticed.
Melody, Consultant
As a contractor, I have to say that Rose International was by far the best agency I have worked for.
Q'testdalir, Consultant
You are customer service oriented. No matter whether it was the Recruiter or someone in Human Resources/Payroll, you were responsive. That to me is key!
Tonya, Consultant
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