Date Posted: 08/20/2024
Hiring Organization: Rose International
Position Number: 469626
Job Title: Legal Receptionist and Switchboard
Job Location: Boise, ID, USA, 83702
Work Model: Onsite
Shift: Monday to Friday 8:00am-5:00pm with a 60 minute lunch
Employment Type: Temp to Hire
Estimated Duration (In months): 3
Min Hourly Rate($): 17.50
Max Hourly Rate($): 20.00
Must Have Skills/Attributes: Customer Service, Legal Documentation, Receptionist
Job Description
Required Education:
• High school diploma required
• Associate Degree or Bachelor’s degree preferred
Required Experience and Skills:
• MS Office Suite experience, specifically Word, Excel and Power Point
• Administrative experience in a law firm/legal environment
Required Soft Skills:
• Excellent customer service skills and detail oriented
• Ability to handle multiple tasks simultaneously
• Demonstrated organizational and communications skills.
• Proactive attitude
Legal Receptionist & Switchboard performing light clerical/admin assistant duties:
• Provides exceptional customer service to the firm by performing a variety of job duties and responsibilities within the Legal environment
• Maintains utmost professionalism and willingness to assist the Legal customers to include but not limited to law partners, paralegals and legal administrative assistants with value added services
• Meets and greets all visitors and employees to the firm, providing them a professional welcome, going above and beyond in their service approach
• Schedules meeting rooms, ensuring that each conference room has the necessary supplies, beverages, video conferencing etc. prior to the clients meeting times
• Answers all incoming telephone calls made to the firm, by following firm/Client phone etiquette expectations and ensuring communication at a professional level
• Engages in company and community service events or firm initiatives, philanthropies
• Performs a broad range of clerical duties that require knowledge of legal procedures and terminology as required
• Prepares documents, maintains files and calendars, schedules appointments and meetings as required
• Prepares legal documents and correspondence from draft or dictated text as required
• Manages calendars and assists in meeting deadlines as required
• Provides light housekeeping duties, maintaining an organized workspace
• Provides “value added” services as approved by Site Manager/Supervisor
• Builds professional relationships with clients as well as employees within the firm
• Educates themselves on the firm culture, the key people, the roles of those key people and assimilates themselves into the culture
• Understands firm culture and expectations in regards to greeting clients and other visitors to the firm
• Maintain proper visitor and guest security procedures as laid out by client and the firm
• Monitors whereabouts of attorney’s and staff in order to appropriately handle telephone calls, visitors and/or questions
• Serve as firm concierge in regards to guests, clients and staff, familiarizing themselves with the area, restaurants, coffee houses
• Maintain professional appearance and cleanliness of firm lobby
• Orders supplies when necessary, organize supply room, supply closets
• Performs light hospitality when necessary, coffee, water, order food, drinks
• Performs other duties as assigned - **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
Rose is an assembly of people grounded in honesty, truth and dignity for all of its employees and contractors.
Samba, Consultant
The interactions that I have had with your representatives have always been prompt and very professional. I am very pleased and impressed with your company and services.
Sioe, Consultant
You are customer service oriented. No matter whether it was the Recruiter or someone in Human Resources/Payroll, you were responsive. That to me is key!
Tonya, Consultant
I believe the best thing that Rose HR has going for it is the incredible responsiveness. Everyone is very quick to reply to any concerns, and contacts the contracted employees very quickly and efficiently.
Kevin, Consultant
Rose International maintained good communication during assignments and are very informative through email and phone calls.
Sade, Consultant
EMPLOYEE COMMENTS