NEW JOB OPENING
RECRUITING PROGRAM SPECIALIST
IN Menlo Park, CA, USA!

Location: Menlo Park, CA or Sunnyvale, CA or San Francisco, CA (Hybrid – 3 days onsite)



This Talent Program Specialist role will be responsible for the continued development and execution of our Programs, dedicated to attracting and retaining top talent.



Responsibilities (Programs Planning & Execution):

• Manage questions and escalations from Program participants both pre-start and during the program to support their needs

• Help manage overall communication to participants and client partners and set up/ monitoring pre-start workplace groups to push out core messaging and resources

• Regular monitoring of pre-hire audits and escalation where action is needed

• Support the part time extension process via Recruiting, HR and Programs, addressing question/ escalations from client partners

• Work closely with the Programs team and various cross functional partners, helping to facilitate start date confirmation to ensure that participants have the appropriate right to work

• Work directly with Supply Chain globally to ensure deployment of tech in advance of start dates and escalating where necessary

• Liaise with the Space Planning teams to ensure that desk allocation and badging has been triggered as part of the on-boarding process

• Help to plan and execute on participant events, including but not limited to researching and booking venues, managing catering requirements, working towards a budget, creating briefings, managing the registration and all the logistics associated with the event

• Support the planning and execution of onboarding events, including virtual regional sessions

• Management of the Mentorship Program including communication, engagement and facilitation

• Staff EIC Program events

• Establish partnerships with our Client Partners (Recruiting, Intern Managers, Intern Directors) where relevant; helping to troubleshoot questions and follow the relevant escalation path where needed

• Providing clear communication of progress, roadblocks and updates to the broader Programs team to ensure goals are met and best practices shared



Minimum Qualifications:

• Minimum of 3+ years of coordinator, recruiting and/or program management experience

• Excellent organizational skills

• Exceptional attention to detail

• Effective oral and written communication skills with ability to communicate across all levels of the org as well as externally

• Experience working in a team environment & across cross functional teams

• Ability to prioritize and multiple priorities in a fast-paced, high volume environment

• Strong problem solving, analytical and critical thinking skills

• Ability to handle ambiguous situations and deliver on desired goals

• Experience organizing events



Preferred Qualifications:

• University Recruiting/Intern Program or Diversity Recruiting Program experience highly desired

• Experience with Microsoft office and Google Suite

• Nice to have but not essential: Beginner level CSS/HTML (Web development) experience to support with our question/ escalations process via our internal butterfly form

• **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

• **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**