NEW JOB OPENING
SENIOR ADMINISTRATIVE ASSISTANT
IN Richmond, VA, USA!

 

Date Posted: 10/21/2024
Hiring Organization: Rose International
Position Number: 473121
Job Title: Senior Administrative Assistant
Job Location: Richmond, VA, USA, 23230
Work Model: Hybrid
Shift: Monday thru Friday 8am to 5pm Hybrid
Employment Type: Temp to Hire
Estimated Duration (In months): 4
Min Hourly Rate($): 28.00
Max Hourly Rate($): 28.00
Must Have Skills/Attributes: Executive Assistant

 

Job Description
***Only qualified Senior Administrative Assistant candidates located near the Richmond, VA area to be considered due to the position requiring an onsite presence***



Required Education:

• High School Diploma or GED



Required Qualifications:

• 5+ years of experience as a senior administrative assistant

• Ability to effectively process a large amount of information daily with the capability to spot important topics and make connections between disparate items.

• Must filter information with a keen judgment of relevancy and urgency and often provide high level summaries of critical information to executive.

• Exceptional time management, organizational and prioritization skills with an emphasis on follow-through and attention to detail

• Strong skills in PowerPoint, Excel, Word, Outlook, Teams and other Microsoft Office programs

• Exceptional communication skills, confidence and professional presence

• Highest level of integrity and the ability to ensure security of confidential information

• Proactive, proven good judgment and creative problem-solving skills

• Strong written communication and proof-reading skills

• Ability to work independently and be a team player

• Strong interpersonal skills

• Strong interest in learning new tasks

• Flexibility within a changing environment



Responsibilities:

• Professionally manage incoming requests for senior leaders from internal and external customers

• Maintain calendars of 3-4 senior leaders

• Enhance productivity for senior leaders’ staff by organizing schedule and pre-read materials for key meetings

• Coordinate meetings and events; schedule and manage logistics for meetings, offsite events, and other activities

• Manage expenses and expense reconciliation for managers in compliance with organizational policies

• Set-up and manage Purchase Requisitions & POs, pay subscriptions/memberships (e.g., professional dues) and other administrative process-related items

• Arrange travel for senior leaders including airfare, hotel, expense reimbursement, etc.

• Assist with year-end regulatory process execution (e.g. memo edits, attestation compilation, etc.)

• Prepare PowerPoint presentations in compliance with business requirements

• Exhibit superior customer service by responding to emails and voicemails promptly and comprehensively

• Organize and maintain departmental records and documentation

• Provide administrative back-up for other departments as needed

• Collaborate with other administrative assistants to effectively manage calendars

• Assist with projects as needed

• Assist with onboarding new associates/contractors
  • **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

  • **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**


 

Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.

California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).

 

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About Rose

  • Founded in 1993
  • Office Locations Across the U.S.
  • 150+ Clients: Corporations and Government Agencies
  • Employee Oriented Company
  • Challenging Assignments Across the U.S.
  • Continuous Professional Development

Rose International maintained good communication during assignments and are very informative through email and phone calls.

Sade, Consultant

Rose International was not only attentive and responsive, but they were very professional and helpful whenever I called or needed any assistance.

Diane, Consultant

I am very happy with the Rose International, and the professionalism of the employees.

Robin, Consultant

Thanks for the opportunity. If in the future I ever need a job, I would like to work for Rose International.

David, Consultant

Your team at Rose International is always very helpful and responsive.

Barbara, Consultant

EMPLOYEE COMMENTS

  • We want you to work with us, but don't take our word for it. Take a look at this sampling of employee comments. They speak for themselves.